New Hope Christian Fellowship
Guidance Team Meeting
May 13, 2002
Members in Attendance—Tom Morris, Beth Zboran, Frank
Bender, Angie Martin, Billy Bland, Jo Eller, Nell Morris, Jef Tobias, Wadene
Morris, Wendi Berg, Beth Long, Stephanie Morris, Lynnette Bland, Carol Waters,
and Clyde Waters.
Tom Morris—Brought the meeting to order.
Angie Martin opened it with prayer.
Minutes from April 8, 2002—Approved
Billy Bland—We do not have a color
copier. I checked the book. It copies
in black but it only scans in color. Stephanie Morris—What is the point in
scanning in color? Billy Bland—You can hook it up to a computer
and scan pictures in that are color, but it will not copy in color.
Billy Bland—Does everybody have a copy of the budget? We have$17,739 in our Checking Account, $11,708 in our Reserve Fund, and $7640 in our Building Account.Total of $37,087. If you look at the total income it is right at $29,000, and our expense is right at $35,000. We have spent $7,000 more than we have taken in. Under pastor where it says Salary. That is salary that we paid Pastors, but not all this pastor. Also, the Pastor’s Expense Allowance is what the Pastor Support Team spent. I didn’t know where else to put it. That is the Barbeque thing that we had and some other minor items. If you go down the sheet, and you are a budget steward or a team leader, you can see on the left what we have spent, and on the right what we have budgeted. If you have any questions about it get with me later. On the bottom it says total other expense, this was where we voted to give Jef moving expenses and we reimbursed him for a truck he rented, and we gave Carson a gift. We have spent $7,000 more than we have taken in.
Lynnette Bland—At the last G. T. Meeting
we thought it was a good idea to come up with a sign out sheet for people to
take things from the church, and we can keep up with them. I did the pick and shovel work, and Billy
did the computer work. Please look at them and if you have any questions let us
know. If they are ok, we will implement them, or we will make changes. Wendi Berg—I think it looks real good. Tom
Morris—Does anybody have an objection to this form? Beth Zboran—I make a
motion that we accept it. Beth Long—I second it. MOTION
CARRIED
Lynnette Bland—Someone locked the door to
the copy room, and we do not have a key.
Frank, Tom, and Wadene went through the ceiling and took the lock
assembly out of the handle. If anyone
feels we need to lock that door, then we need to see about getting it fixed,
and having a key. Wadene Morris—I have been cutting on the heat and air this month,
and I don’t have keys to the classrooms in the lower building. Billy
Bland—There is one in the copier room. There are 3 or 4 keys in there. Take
one.
Frank Bender—When Ms. Evelyn passed
away, she donated the van that we used to transport her to the church. I don’t know whether we should use it for
the church, or sell it and use the money. She did have visions of it being used
for outreach and transporting the kids to Passport . We have to tax and title
it, and we will have to carry insurance on it. Lynnette Bland—Is it reliable for transporting the kids to
Passport? Frank Bender—I think it is. It needs to be retrofitted back and
bench seats need to be installed, but I think it is reliable. Billy Bland—Do you know when the
insurance is due? Angie Martin—The insurance
is about $35 a month. Billy Bland—We
need to go ahead and take it over before we use if for church business. Lynnette Bland—I think there is a
difference in commercial and residential insurance. We may need to check all of these things out. Tom Morris—Will the Facilities and Maintenance
Team check into the details for this and report back to us next month? Frank
Bender—The van has 40,000 miles on the engine and 155,000 on the body. Wadene—How
many people will it carry? Frank Bender—I think at tops, it will
carry 9. We will have to put bench seats back in it. It has a trailer hitch on it. We could pull a trailer behind
it. It has a roof rack on it for
luggage.
Beth Zboran—Melissa left a message with
me that VBS is going well. Nobody showed up tonight to decorate, but she will
reschedule one day soon. It is going fine.
Frank Bender—Pat said that she had no
new news. Lynnette Bland—I will like
to make a suggestion, right now all of us are using whatever literature we can
find for our different age groups. At
the CBF I attended a meeting put on buy Smith and Helwys. They are offering a
new curriculum that is to begin in Sept.
It will allow for toddlers on up through 6th grade children. We would all be teaching the same story on
every Sunday. It is a scope and
sequence and will last for 6 years. We
have run into the literature duplication problem. It is not more expensive because it cycles on a 4-month cycle. Angie—Do they have anything for
youth. Lynnette—I asked about that, but the person was only putting this
on behalf of Smith and Helwys. They did
not know about the youth. Billy—The money that was stolen from
Pat’s class was returned. I will give
that to her the next time I see her.
Beth Long—I was in there this past
Sunday, with Kim Potter. We had her niece
and 4 babies. We definitely need two
people in there. We are about to
outgrow the room. Several of the people that help out have older children, like
the Yells, You get the older children in there and there is no room for the
babies. You definitely need two people
in there. Tom Morris—I have been thinking about this also since the scandal
with the Catholic Church. I feel we
need two adults in sight at all times. Beth Long—the babies get upset and they
want mommy. Jo—The parents need to not go into the room between Sunday School
and Church. Beth Zboran—Why don’t we
try to draw up some parents guidelines? Let the parents know that when they
come in the children get upset and we would like to try not having them visit between
SS and Church. Beth Long—We also need some cubbies for all of their bags. We had 4 bags this past Sunday and it was
hectic trying to keep it straight. I
also don’t know what the parents think about the older kids being in
there. Billy Bland—The older kids are not supposed to be in there. Don’t
you have the nursery guidelines? Beth
Long—I had that out…..Tom Morris—Maybe
you need to have a meeting with all of the workers. The Facilities and Maintenance
team could put Cubbies and a Dutch door in the nursery.
Angie Martin—I don’t have anything to
report, and I am still waiting for the guidelines. Billy Bland—I found a job
description for the TLC Committee. I will read it out loud and give it to
Angie.
The Primary job of this team
is:
Send
flowers to hospital, deaths, organize meals and send cards.
Maintain
a bereavement box. Organize meals by
using the Shepherds list.
Most
Urgent priorities of this team are to meet the needs as they arise and give
TLC.
TLC Rules:
Bereavement box—Death in immediate family
Sickness—Hospital-flower for long
term—Member or a child
Card if stay is one day or less for member or
child.
Death of a member—Flower and if it is the
member, spouse, parent or child you get a meal if it is local. If it is a parent or sibling out of town,
you get a card.
Three
year terms and you can serve as many consecutive terms as you want.
Billy—Angie you can update that
if you like it.
Donna
Mills is not here. Beth Long—apparently we are not having a Youth fund-raiser this
Sunday because nobody knows anything about it.
It is in the minutes, but there have been not preparations. Frank Bender—Who is her assistant? Tom
Morris—I am on the team. Stephanie—I am a parent of a kid going
to Passport. Frank Bender—I think that someone should contact her about taking
it over. Nell—Do we need to plan something for this Sunday? Tom
Morris—We need to check on this thing first. The only problem that I have is that we are going to be gone most
of the next month. Jo Eller—We could have Ice Cream and Cake. All Agreed.
Beth Zboran—Why don’t we have the kids stand up on Sunday and tell
what those shoes are about. Stephanie—I will have a poster out
there on Sunday.
Frank Bender—There is no news from the Shepherds.
Wendi Berg—We desperately need a piano. It was discussed and decided that Wendi will
check into the cost of a piano. Jef
Tobias suggested an electronic piano.
Wendi had no objections as long as the keys were piano weighted.
Jef Tobias—I would like to have a Worship
Planning Team meeting the first Monday of every month after Choir.
On July
21 we have been asked to allow the musical group Koinonia play at our church.
Nell Green’s daughter is a member of the band Nell Green is a Missionary from Belgium.
It
was agreed that we would host the band and have a pot luck dinner after the
service. Motion passed.
May
26th there will be a baptism at St. Andrews Baptist church. Britney and Dalton will be baptized at
6:30pm.
There
is also a baby dedication service scheduled on June 9th.
Beth Zboran—Melissa said that the
surveys looked good , and the results would be shared with the church soon.
Clyde Waters-- passed around copy of the
Decision Making Procedures and the Guidance Team voted to bring these to the
church at the next business meeting June 16th for a vote.
TLC
report has been furnished by Billy Bland.
Membership
Identification—This has been completed, have not been finalized.
It was
decided that Wendi Berg would be the moderator for all church business
meetings, and Tom Morris would remain as Guidance Team leader. Wadene made the motion, and Jef seconded.
Billy
Bland made the motion that the meeting be adjourned.